Statewide Contracts, Vendor Registration,

and Non-Tax Revenue

The Vendor/Customer Unit reviews, processes, and maintains all vendor and customer records in the statewide accounting system, MMARS. We collect and store the originals of the vendor documents, including W-9s and Electronic Funds Transfer forms. We work with agencies to implement changes to the legal record and conduct independent verification as needed. ​

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The Contracts Unit reviews and processes all contracts, encumbrances, grants, subsidies over department delegation. The unit records and processes all Intergovernmental Service Agreements, encumbrance corrections, and lease agreements. We collaborate with other units to review and update the Expenditure Classification Handbook for Commonwealth agencies, as well as provide instructions and guidance for closing and opening a fiscal year.

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The Non-Tax Revenue Unit provides statewide services to Commonwealth agencies to assist and enhance revenue collection and recovery. Services and tools provided include managing and maintain the statewide billing system BARS, procuring and managing statewide contracts for electronic payments, payment card industry standards, lockbox check processing, revenue maximization vendors, and debt collection services. We also manage the statewide Intercept payment process that allows participating Commonwealth agencies to match debt owed to pending payments from MMARS, the Department of Revenue, or Lottery winnings. We also maintain the Masspays.com domain for BARS online payments and the Intercept web portal to support non-MMARS departments’ participation in the Intercept process.