Job Opening: Vendor Coordinator/Program Coordinator II
CTR is seeking qualified candidates for consideration to fill a Vendor Coordinator/ Program Coordinator II position reporting to the Vendor/Customer Team Manager. The employee will work independently and with other team members by assisting with the Quality Assurance (QA) review of general, complex and high-risk transactions associated with vendor and customer registration information in compliance with CTR’s daily efforts to mitigate the risks of fraud, waste, and abuse.
The responsibilities of the position include, but are not limited to, the following:
- Use Commonwealth’s financial system, MMARS (Massachusetts Management Accounting and Reporting System) to provide timely and accurate processing of registrations or modifications to VCUST and related table entries.
- Retain intimate knowledge of the Vendor/Customer W9 policy.
- Securely receive, transmit and retain documents with PII.
- Serve as the business unit Subject Matter Expert (SME).
- Conduct independent third-party verification of data change request.
- Coordinate return of documents incorrectly submitted by agencies and departments of state
government. - Communicate with state agency and department staff members, as needed.
- Assist with daily preparation, scanning and validation of documents.
- Use both MMARS and the Commonwealth’s Information Warehouse (CIW) to research actions
taken on VCUST codes to assist in the resolution of contracting and payment issues. - Demonstrates proficiency in the use of desktop tools, programs, applications, and systems to
meet Team processing and accounting goals and objectives. (These include but are not limited
to: MMARS, Word, Access, Excel, CIW, Power-Point, DocuSign, SharePoint, etc. - Adhere to guidelines for the safe and secure retention and disposal of paper and electronic
documents consistent with Comptroller policy and procedures. - Recommend actions to streamline business processes to ensure efficiency and data integrity.
- Immediately raise questionable actions, requests or potential errors or issues to the attention of
the team manager and/or Assistant Comptroller. - Run and distribute to team members daily workflow reports Treasury interface and the VCUST
query. - Train new and coach new team members and interns.
- Assist with the annual 1099 return process and IRS B-Notice corrections.
- Primary contact for vendor overpayment recoveries and all related activities.
- Work with Payment Unit to create VCC and VCM transactions for S&J and LMRF payments.
- Assist Statewide Vendor/Customer Manager and Assistant Comptroller in analysis of data as
needed. - Participate in the completion of special projects that occur from time to time.
- Actively assist Team Leadership with cross training, knowledge transfer, disaster recovery, risk
assessment and internal control review. - Read CTR memos, updates, and attend annual internal control, risk and fraud prevention
trainings. - Contribute to the overall CTR work environment in a positive, respectful, and cooperative
fashion.
All employees of CTR may be asked to engage in other assignments, on a as needed basis.
Bargaining Unit / Salary Range
NAGE UNIT 6 / Grade 12: $62,268.18 – $89,143.08
Salary range is per the Unit 6 Collective Bargaining Agreement between the Commonwealth of Massachusetts and the National Association of Government Employees. This position is a Vendor Coordinator/Program Coordinator II Grade 12. Salary is determined in accordance with the collective bargaining agreement and Commonwealth hiring guidelines.
How to Apply
Email materials to [email protected] no later than 5:00pm on March 31, 2023 with Vendor Coordinator/Program Coordinator II FY23-024 in the subject line.
Submissions should include:
- a cover letter
- resume
- three professional references