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Fiscal Year Memo 2023-22: Earnings Code Processing During Accounts Payable Pay Periods

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The purpose of this memo is to inform departments of the methodology for distributing and recording HR/CMS payroll charges in LCM and MMARS during the accounts payable pay periods. To accommodate multi-year payroll processing, certain earnings codes will only charge to FY 2023. This memo provides payroll directors with detailed guidelines on how to charge FY2023 during the accounts payable pay periods. Note that, in accordance with state finance law requirements, departments must account for expenditures in the fiscal year during which the obligation was incurred. Payroll Holds are needed for all prior fiscal year charges during the accounts payable periods.