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Forms issued by the Office of the Comptroller and other agencies pertaining to Massachusetts state finance, contracts, financial reporting, payroll, human resources, enterprise systems access, and more.

Jump to: Accounting | Budgets | Capital Programs | Contracts | Federal Grants and Cost Allocation | GAAP | Non-Tax Revenue | Other | Payee (Vendor and Customer) and Payments | Payroll and Labor Cost Management | Security

Accounting

Cash Deposit Adjustment (CD1) Form

6/7/2022

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Budgets

Capital Expenditure Correction Approval Form

10/20/2022

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Operating Transfer (OT) Request Form

9/6/2022

VIEW FILLABLE PDF
Prior Appropriation Continued (PAC) Request Form

7/1/2022

AVAILABLE IN DOCUSIGN ONLY

Capital Programs

Capital Program Setup Form

4/24/2012

VIEW EXCEL

Contracts

ARRA Performance and Reporting Requirements

8/11/2009

VIEW WORD DOC
Change in Contractor Identity

5/23/2005

VIEW WORD DOC
Chargeback Department Authorization

8/3/2022

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Commonwealth Terms and Conditions

10/25/2019

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Commonwealth Terms and Conditions for Human and Social Services

10/25/2019

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Commonwealth Terms and Conditions for Information Technology Contracts

10/06/2020

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Contractor Authorized Signatory Listing Form

9/21/2017

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Employment Status

10/11/2022

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Encumbrance/Contract Transmittal Form

8/31/2022

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Interdepartment Service Agreement (ISA)

10/6/2005

VIEW WORD DOC
MMARS Document Records Management/Signature Authorization

8/26/2022

VIEW FILLABLE PDF
Open Order Request for Approval

6/15/2004

VIEW WORD DOC
Purchase Order for Commodities and/or Services

-

VIEW WORD DOC
AGO Review Form for Attorneys Providing Legal Services

12/2/2014

VIEW ON MASS.GOV
Review and Approval Process for Legal Services Contracts

2/21/2017

VIEW ON MASS.GOV
Standard Contract Form

7/22/2021

VIEW WORD DOC
Standard Contract Form Instructions and Contractor Certifications

7/22/2021

VIEW PDF
Subsidy Agreement Form

10/1/2014

VIEW WORD DOC
Massachusetts Substitute Form W-9

3/31/2022

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Massachusetts Substitute Form W-9 Instructions

3/31/2022

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Standard Contract Form

This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy.

VIEW WORD DOC

Standard Contract Form Frequently Asked Questions

How does the updated standard contract form differ from the previous version?

The standard contract form is now one page, and it incorporates the terms and conditions by reference. This means that signing the standard contract form also signifies acceptance of the applicable terms and conditions, and there is no need to separately sign the terms and conditions.

When do the new standard contract form, instructions, and contractor certifications and terms and conditions take effect?

The new standard contract form, instructions, and contractor certifications and terms and conditions should be used for all new contracts executed on or after October 25, 2019.

How do the standard contract form, instructions, and contractor certifications and terms and conditions differ from the previous versions?

The instructions and certifications for the standard contract form and terms and conditions have been merged into a single document titled “Standard Contract Form Instructions and Contractor Certifications.”

The most substantial change to the substance of the instructions and contractor certifications and to the terms and conditions is that language was deleted which required compliance with Executive Order 504, which was rescinded effective October 25, 2019, and new language was inserted governing the Protection of Commonwealth Data, Personal Data, and Information. The standard contract form instructions and contractor certifications and terms and conditions also include new language regarding discrimination and human trafficking. Finally, we have made a number of formatting changes and have updated records retention requirements and references to statutes, regulations, administrative policies, and executive orders.

I executed a contract before October 25, 2019, and it is still active. What version of the standard contract form, instructions, and contractor certifications and terms and conditions applies to my contract?

For contracts executed before October 25, 2019, the version of the Standard Contract Form, instructions, and contractor certifications and terms and conditions that was in effect at the time the contract was executed will apply for the duration of that contract.

I executed a contract before October 25, 2019. What version of the standard contract form, instructions, and contractor certifications and terms and conditions will apply if we renew or amend the contract?

For renewals or amendments of existing contracts executed before October 25, 2019, the department may use the previous version of the Standard Contract Form, instructions, and contractor certifications and terms and conditions. Departments should use their best judgment during transition between use of the old forms or the new forms.

Federal Grants and Cost Allocation

Cash Deposit Input Form

7/18/2022

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Federal Draw Book Entry Form

3/27/2007

VIEW EXCEL
Federal Manual Draw Request Form

3/22/2017

VIEW EXCEL
Federal Grants Setup Form

3/25/2022

VIEW FILLABLE PDF
Notice of Application of a Federal Grant Form

12/16/2016

VIEW WORD DOC

GAAP

GAAP Electronic Filing Instructions

6/24/2022

VIEW PDF

Non-Tax Revenue

Receivable Modification Request Form

9/19/2022

AVAILABLE IN DOCUSIGN ONLY
Form W-9

3/31/2022

VIEW FILLABLE PDF
Write-Off Request Form

6/6/2022

AVAILABLE IN DOCUSIGN ONLY
Write-Off Request Form Appendix

10/3/2022

DOWNLOAD SPREADSHEET

Other

MMARS Interface Request Form

7/18/2022

VIEW FILLABLE PDF
Key State Finance Law Compliance Responsibilities Update Form

11/8/2022

VIEW FILLABLE PDF
Non-Tort Settlement and Judgment Authorization Form

3/2/2022

VIEW FILLABLE PDF
Table Change Request Form

9/6/2022

VIEW FILLABLE PDF

Payee (Vendor and Customer) and Payments

NOTE: Vendors looking for the Electronic Funds Transfer (EFT) Authorization Form should contact the department they are doing business with. Commonwealth of Massachusetts Departments looking for the EFT Authorization Form should visit intranet.macomptroller.org [MAGNet or VPN required].

Employee Reimbursement Form

10/11/2022

VIEW FILLABLE PDF
Prior Year Deficiency Appropriation Management

8/3/2022

VIEW FILLABLE PDF
Prior Year Deficiency Instructions

4/17/2012

VIEW EXCEL
Procedures for Payroll Deficiencies

4/17/2012

VIEW PDF
Employee Procurement Card (P-Card) Setup Form

7/14/2022

AVAILABLE IN DOCUSIGN ONLY
Procurement Card (P-Card) Company Setup Form

7/14/2022

VIEW FILLABLE PDF
Procurement Card (P-Card) Employee Use Agreement

10/17/2022

AVAILABLE IN DOCUSIGN ONLY
Procurement Card (P-Card) Expenditure Log

7/2/2020

VIEW EXCEL
Prompt Pay Discount Form

7/14/2022

VIEW FILLABLE PDF
Settlement and Release Form

2/22/2005

VIEW WORD DOC
Form W-9

3/31/2022

VIEW FILLABLE PDF

Payroll and Labor Cost Management

Change to Existing Garnishment Form

3/31/2022

VIEW FILLABLE PDF
Commonwealth Terms and Conditions

10/25/2019

VIEW PDF
Discontinuation of Payroll Deduction Authorization (PDA) Form

10/7/2022

VIEW FILLABLE PDF
Employee Non-Cash Parking Benefit HR/CMS Selection Form

10/11/2022

VIEW FILLABLE PDF
Employee Payroll Garnishment Full Payment Request Form

9/28/2004

VIEW PDF
Employee Reimbursement Form

10/11/2022

VIEW FILLABLE PDF
Employee Status Form

10/11/2022

VIEW FILLABLE PDF
Federal Tax Refund Request Form

10/11/2022

VIEW FILLABLE PDF
Garnishment Data Input Form

10/11/2022

VIEW FILLABLE PDF
Payroll Authorization for Direct Deposit into Employee's Account Form

6/11/2015

VIEW WORD DOC
Payroll Deduction Authorization (PDA) Form

10/11/2022

VIEW FILLABLE PDF
Payroll Expenditure Approval Form

10/11/2022

VIEW FILLABLE PDF
Payroll Public Records Exemption Form

10/11/2022

VIEW FILLABLE PDF
Payroll Refund Receipt Voucher Form

6/29/2022

VIEW EXCEL
Request for Form 1095-C

10/11/2022

VIEW FILLABLE PDF
Request for Form W-2C

10/11/2022

VIEW FILLABLE PDF
Request for Stop & Reissue Employee Payroll Check

10/11/2022

VIEW FILLABLE PDF
Request to Stop & Reverse Payroll Direct Deposit

10/11/2022

VIEW FILLABLE PDF
TSA 403(b) Salary Reduction Form

10/17/2016

VIEW WORD DOC

Security

Annual Department Head Certification

10/05/2022

VIEW FILLABLE PDF
Contractor Access Request Form

10/26/2017

VIEW PDF
Contractor Acknowledgment Form

10/05/2022

VIEW FILLABLE PDF
Department Head Annual Approval of Statewide Enterprise Systems Security

[Now on DocuSign]

VIEW THE MEMO
Department Head MMARS Security Certification

8/26/2022

VIEW FILLABLE PDF
Department Security Officer Annual Review of Statewide Enterprise Systems Security

5/1/2021

VIEW PDF
Designation of Department Security Officer Form

8/26/2022

VIEW FILLABLE PDF
Key State Finance Law Compliance Responsibilities Update Form

5/27/2022

VIEW FILLABLE PDF
MMARS Document Records Management/Signature Authorization Form

8/26/2022

VIEW FILLABLE PDF
MMARS Security Request Form

8/25/2022

VIEW FILLABLE PDF
Multiple Contractor Request Form

3/24/2017

VIEW EXCEL
PartnerNet Security Form

8/26/2022

VIEW FILLABLE PDF
PayInfo Administrator Form

8/25/2022

VIEW FILLABLE PDF