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Forms issued by the Office of the Comptroller and other agencies pertaining to Massachusetts state finance, contracts, financial reporting, payroll, human resources, enterprise systems access, and more.

Jump to: Budgets | Capital Programs | Contracts | Federal Grants and Cost Allocation | GAAP | Non-Tax Revenue | Other | Payee (Vendor and Customer) and Payments | Payroll and Labor Cost Management | Security

Budgets

Capital Expenditure Correction Approval Form

4/10/2017

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Operating Transfer (OT) Request Form

1/25/2017

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Prior Appropriation Continued (PAC) Request Form

6/17/2020

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Capital Programs

Capital Program Setup Form

4/24/2012

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Contracts

ARRA Performance and Reporting Requirements

8/11/2009

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Change in Contractor Identity

5/23/2005

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Chargeback Department Authorization

4/8/2021

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Commonwealth Terms and Conditions

10/25/2019

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Commonwealth Terms and Conditions for Human and Social Services

10/25/2019

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Commonwealth Terms and Conditions for Information Technology Contracts

10/06/2020

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Contractor Authorized Signatory Listing Form

9/21/2017

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Contractor Certification (Executive Order 481)

1/24/2008

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Employment Status

11/1/2005

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Encumbrance/Contract Transmittal Form

5/11/2020

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Interdepartment Service Agreement (ISA)

10/6/2005

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MMARS Document Records Management/Signature Authorization

6/15/2004

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Open Order Request for Approval

6/15/2004

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Purchase Order for Commodities and/or Services

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AGO Review Form for Attorneys Providing Legal Services

12/2/2014

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Review and Approval Process for Legal Services Contracts

2/21/2017

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Standard Contract Form

6/30/2020

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Standard Contract Form Instructions and Contractor Certifications

6/30/2020

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Subsidy Agreement Form

10/1/2014

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Form W-9

3/5/2020

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Standard Contract Form

This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy.

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Standard Contract Form Frequently Asked Questions

How does the updated standard contract form differ from the previous version?

The standard contract form is now one page, and it incorporates the terms and conditions by reference. This means that signing the standard contract form also signifies acceptance of the applicable terms and conditions, and there is no need to separately sign the terms and conditions.

When do the new standard contract form, instructions, and contractor certifications and terms and conditions take effect?

The new standard contract form, instructions, and contractor certifications and terms and conditions should be used for all new contracts executed on or after October 25, 2019.

How do the standard contract form, instructions, and contractor certifications and terms and conditions differ from the previous versions?

The instructions and certifications for the standard contract form and terms and conditions have been merged into a single document titled “Standard Contract Form Instructions and Contractor Certifications.”

The most substantial change to the substance of the instructions and contractor certifications and to the terms and conditions is that language was deleted which required compliance with Executive Order 504, which was rescinded effective October 25, 2019, and new language was inserted governing the Protection of Commonwealth Data, Personal Data, and Information. The standard contract form instructions and contractor certifications and terms and conditions also include new language regarding discrimination and human trafficking. Finally, we have made a number of formatting changes and have updated records retention requirements and references to statutes, regulations, administrative policies, and executive orders.

I executed a contract before October 25, 2019, and it is still active. What version of the standard contract form, instructions, and contractor certifications and terms and conditions applies to my contract?

For contracts executed before October 25, 2019, the version of the Standard Contract Form, instructions, and contractor certifications and terms and conditions that was in effect at the time the contract was executed will apply for the duration of that contract.

I executed a contract before October 25, 2019. What version of the standard contract form, instructions, and contractor certifications and terms and conditions will apply if we renew or amend the contract?

For renewals or amendments of existing contracts executed before October 25, 2019, the department may use the previous version of the Standard Contract Form, instructions, and contractor certifications and terms and conditions. Departments should use their best judgment during transition between use of the old forms or the new forms.

Federal Grants and Cost Allocation

Cash Deposit Input Form

4/12/2007

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Federal Draw Book Entry Form

3/27/2007

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Federal Manual Draw Request Form

3/22/2017

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Federal Grants Setup Form

8/11/2020

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Notice of Application of a Federal Grant Form

12/16/2016

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GAAP

GAAP Electronic Filing Instructions and Form

6/10/2021

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Non-Tax Revenue

Intercept Web Application Contact/Accounting Form

10/29/2014

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Intercept Web Application Security Access Request Form

10/29/2014

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NT1 Document Approval Request From

6/26/2014

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Receivable Modification Request Form

5/16/2019

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Form W-9

3/5/2020

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Write-Off Request Form

9/25/2018

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Other

GAAP Electronic Filing Instructions and Form

6/10/2021

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Interface Request Form

4/5/2016

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Key State Finance Law Compliance Responsibilities Update Form

11/18/2020

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Non-Tort Settlement and Judgment Authorization Form

2/2020

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Table Change Request Form

10/19/2016

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Payee (Vendor and Customer) and Payments

NOTE: For the Electronic Funds Transfer (EFT) Authorization Form, contact the department you do business with.

Employee Reimbursement Form

1/5/2009

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Prior Year Deficiency Appropriation Management

4/17/2012

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Prior Year Deficiency Instructions

4/17/2012

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Procedures for Payroll Deficiencies

4/17/2012

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Procurement Cardholder Setup Form

9/22/2021

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Procurement Card Company Setup Form

10/29/2008

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Procurement Card Use Employee Agreement

10/29/2008

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Procurement Card Expenditure Log

7/2/2020

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Prompt Pay Discount Form

3/14/2007

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Settlement and Release Form

2/22/2005

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Form W-9

3/5/2020

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Payroll and Labor Cost Management

Change to Existing Garnishment Form

9/28/2004

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Commonwealth Terms and Conditions

10/25/2019

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Discontinuation of Payroll Deduction Authorization (PDA) Form

9/28/2004

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Employee Non-Cash Parking Benefit HR/CMS Selection Form

1/15/2010

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Employee Payroll Garnishment Full Payment Request Form

9/28/2004

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Employee Reimbursement Form

1/05/2009

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Employee Status Form

11/1/2005

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Federal Tax Refund Request Form

9/28/2004

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Garnishment Data Input Form

9/28/2004

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Payroll Authorization for Direct Deposit into Employee's Account Form

6/11/2015

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Payroll Deduction Authorization (PDA) Form

5/10/2007

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Payroll Expenditure Approval Form

1/18/2017

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Payroll Public Records Exemption Form

2/6/2012

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Payroll Refund Receipt Voucher Form

9/23/2013

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Request for Form 1095-C

2/22/2016

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Request for Form W-2C

2/22/2016

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Request for Stop & Reissue Employee Payroll Check

7/14/2016

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Request to Stop & Reverse Payroll Direct Deposit

10/11/2018

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TSA 403(b) Salary Reduction Form

10/17/2016

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Security

Annual Department Head Certification

3/24/2017

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Contractor Access Request Form

10/26/2017

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Contractor Acknowledgment Form

3/24/2017

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Department Head Annual Approval of Statewide Enterprise Systems Security

11/25/2020

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Department Head MMARS Security Certification

10/20/2005

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Department Security Officer Annual Review of Statewide Enterprise Systems Security

5/1/2021

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Designation of Department Security Officer Form

3/13/2019

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Key State Finance Law Compliance Responsibilities Update Form

10/8/2004

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MMARS Document Records Management/Signature Authorization Form

6/15/2004

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MMARS Security Request Form

4/6/2011

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Multiple Contractor Request Form

3/24/2017

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PartnerNet Security Form

2/16/2017

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PayInfo Administrator Form

1/16/2008

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