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Forms issued by the Office of the Comptroller and other agencies pertaining to Massachusetts state finance, contracts, financial reporting, payroll, human resources, enterprise systems access, and more.

Jump to: Accounting | Budgets | Capital Programs | Contracts | Federal Grants and Cost Allocation | GAAP | Non-Tax Revenue | Other | Payee (Vendor and Customer) and Payments | Payroll and Labor Cost Management | Security

Accounting

Cash Deposit Adjustment (CD1) Form

1/31/2024

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Cash Deposit Adjustment (CD1) Form - DocuSign

5/30/2023

AVAILABLE IN DOCUSIGN

Budgets

Capital Expenditure Correction Approval Form

10/20/2022

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Operating Transfer (OT) Request Form

9/6/2022

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Prior Appropriation Continued (PAC) Request Form

7/1/2022

AVAILABLE IN DOCUSIGN

Capital Programs

Capital (Fixed) Assets Annual Review Confirmation Form
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Capital (Fixed) Assets Mid Year Review

1/5/2024

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Capital Program Setup Form

12/14/2022

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Contracts

ARRA Performance and Reporting Requirements

8/11/2009

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Change in Contractor Identity

5/23/2005

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Chargeback Department Authorization

8/3/2022

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Commonwealth Terms and Conditions

10/25/2019

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Commonwealth Terms and Conditions for Human and Social Services

10/25/2019

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Commonwealth Terms and Conditions for Information Technology Contracts

10/06/2020

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Contractor Authorized Signatory Listing Form (CASL) for Corporations

5/1/2023

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Contractor Authorized Signatory Listing Form (CASL) for Sole Proprietors

5/1/2023

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Employment Status

10/11/2022

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Encumbrance/Contract Transmittal Form

8/31/2022

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Interdepartmental Service Agreement (ISA) Form - Fillable PDF

9/5/2023

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Interdepartmental Service Agreement (ISA) Form - Word

9/20/2023

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MMARS Document Records Management/Signature Authorization

8/26/2022

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Open Order Request for Approval

6/15/2004

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Purchase Order for Commodities and/or Services

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AGO Review Form for Attorneys Providing Legal Services

12/2/2014

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Review and Approval Process for Legal Services Contracts

2/21/2017

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Standard Contract Form

7/22/2021

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Standard Contract Form Instructions and Contractor Certifications

7/22/2021

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Subsidy Agreement Form

10/1/2014

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Massachusetts Substitute Form W-9

3/31/2022

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Massachusetts Substitute Form W-9 Instructions

3/31/2022

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Standard Contract Form

This form is jointly issued and published by the Office of the Comptroller, the Executive Office for Administration and Finance, and the Operational Services Division as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy.

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Standard Contract Form Frequently Asked Questions

How does the updated standard contract form differ from the previous version?

The standard contract form is now one page, and it incorporates the terms and conditions by reference. This means that signing the standard contract form also signifies acceptance of the applicable terms and conditions, and there is no need to separately sign the terms and conditions.

When do the new standard contract form, instructions, and contractor certifications and terms and conditions take effect?

The new standard contract form, instructions, and contractor certifications and terms and conditions should be used for all new contracts executed on or after October 25, 2019.

How do the standard contract form, instructions, and contractor certifications and terms and conditions differ from the previous versions?

The instructions and certifications for the standard contract form and terms and conditions have been merged into a single document titled “Standard Contract Form Instructions and Contractor Certifications.”

The most substantial change to the substance of the instructions and contractor certifications and to the terms and conditions is that language was deleted which required compliance with Executive Order 504, which was rescinded effective October 25, 2019, and new language was inserted governing the Protection of Commonwealth Data, Personal Data, and Information. The standard contract form instructions and contractor certifications and terms and conditions also include new language regarding discrimination and human trafficking. Finally, we have made a number of formatting changes and have updated records retention requirements and references to statutes, regulations, administrative policies, and executive orders.

I executed a contract before October 25, 2019, and it is still active. What version of the standard contract form, instructions, and contractor certifications and terms and conditions applies to my contract?

For contracts executed before October 25, 2019, the version of the Standard Contract Form, instructions, and contractor certifications and terms and conditions that was in effect at the time the contract was executed will apply for the duration of that contract.

I executed a contract before October 25, 2019. What version of the standard contract form, instructions, and contractor certifications and terms and conditions will apply if we renew or amend the contract?

For renewals or amendments of existing contracts executed before October 25, 2019, the department may use the previous version of the Standard Contract Form, instructions, and contractor certifications and terms and conditions. Departments should use their best judgment during transition between use of the old forms or the new forms.

Federal Grants and Cost Allocation

Cash Deposit Input Form

7/18/2022

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Federal Draw Book Entry Form

12/13/2022

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Federal Manual Draw Request Form

12/13/2022

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Federal Manual Draw Request Form - DocuSign

5/30/2023

AVAILABLE IN DOCUSIGN
Federal Grants Setup Form

3/25/2022

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Federal Grants Setup Form - DocuSign

5/30/2023

AVAILABLE IN DOCUSIGN
Notice of Application of a Federal Grant Form

12/13/2022

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GAAP

GAAP Electronic Filing Instructions

6/24/2022

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Non-Tax Revenue

External Cash Receipt Table Form

10/18/2022

AVAILABLE IN DOCUSIGN
Receivable Modification Request Form

9/19/2022

AVAILABLE IN DOCUSIGN
Write-Off Request Form

6/6/2022

AVAILABLE IN DOCUSIGN
Write-Off Request Form Appendix

10/3/2022

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Other

MMARS Interface Request Form

7/18/2022

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Key Contacts Update Form

11/30/2022

AVAILABLE IN DOCUSIGN
Non-Tort Settlement and Judgment Authorization Form

3/2/2022

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Table Change Request Form

9/6/2022

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Payee (Vendor and Customer) and Payments

NOTE: Vendors looking for the Electronic Funds Transfer (EFT) Authorization Form should contact the department they are doing business with. Commonwealth of Massachusetts Departments looking for the EFT Authorization Form should visit intranet.macomptroller.org [MAGNet or VPN required].

Employee Reimbursement Form

10/11/2022

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Prior Year Deficiency Appropriation Management

8/3/2022

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Prior Year Deficiency Instructions

4/17/2012

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Procedures for Payroll Deficiencies

4/17/2012

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Employee Procurement Card (P-Card) Setup Form

7/14/2022

AVAILABLE IN DOCUSIGN
Procurement Card (P-Card) Company Setup Form

7/14/2022

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Procurement Card (P-Card) Employee Use Agreement

10/17/2022

AVAILABLE IN DOCUSIGN
Procurement Card (P-Card) Expenditure Log

7/2/2020

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Prompt Pay Discount Form

3/1/2024

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Settlement and Release Form

2/22/2005

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Form W-9

3/31/2022

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System Access Request Form

8/22/2023

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Payroll and Labor Cost Management

Change to Existing Garnishment Form

3/31/2022

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Commonwealth Terms and Conditions

10/25/2019

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Discontinuation of Payroll Deduction Authorization (PDA) Form

10/7/2022

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Employee Non-Cash Parking Benefit HR/CMS Selection Form

10/11/2022

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Employee Payroll Garnishment Full Payment Request Form

9/28/2004

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Employee Reimbursement Form

10/11/2022

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Employee Status Form

10/11/2022

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Federal Tax Refund Request Form

10/11/2022

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Garnishment Data Input Form

10/11/2022

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Payroll Authorization for Direct Deposit into Employee's Account Form

6/11/2015

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Payroll Deduction Authorization (PDA) Form

10/11/2022

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Payroll Expenditure Approval Form

10/11/2022

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Payroll Public Records Exemption Form

11/27/2023

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Payroll Refund Receipt Voucher Form

6/29/2022

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Request for Form 1095-C

10/11/2022

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Request for Form W-2C

10/11/2022

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Request for Stop & Reissue Employee Payroll Check

10/11/2022

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Request to Stop & Reverse Payroll Direct Deposit

10/11/2022

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TSA 403(b) Salary Reduction Form

10/17/2016

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System Access Request

8/22/2023

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Security

Annual Department Head Certification

10/05/2022

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Contractor Access Request Form

10/26/2017

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Contractor Acknowledgment Form

10/05/2022

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Department Head Annual Approval of Statewide Enterprise Systems Security

5/15/2022

VIEW MEMO (PDF)
Department Head MMARS Security Certification

8/26/2022

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Department Security Officer Annual Review of Statewide Enterprise Systems Security

11/30/2022

VIEW MEMO (PDF)
Designation of Department Security Officer Form

Use of the former Department Security Officer Designation Form is now discontinued. Designations or changes to the Primary Department Security Officer or Backup Department Security Officer will be made using the Key State Finance Law Compliance Responsibilities Update Form.

VISIT ON CTR INTRANET
Key State Finance Law Compliance Responsibilities Update Form

11/30/2022

VISIT ON CTR INTRANET
MMARS Document Records Management/Signature Authorization Form

8/26/2022

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MMARS Security Request Form

8/25/2022

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Multiple Contractor Request Form

3/24/2017

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PayInfo Administrator Form

8/25/2022

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System Access Request

8/22/2023

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