The Commonwealth is fortunate to have you among its leadership.
We in the Office of the Comptroller look forward to working with you.
In addition to your mission-based responsibilities, you have responsibility for the financial management and fiscal oversight of your agency. This critical oversight falls upon you under state finance law and the Comptroller’s decentralized Department Head Authority Policy.
Under the policies of the Office of the Comptroller, while retaining overall responsibility, you may delegate the day-to-day responsibilities among certain members of your leadership team and staff utilizing the Department Head Signature Authorization Policy. For details regarding the responsibilities of the key contacts, please review the Key State Law Compliance Roles and Responsibilities document.
This process will allow you and your delegates to use electronic signatures.
The CTR Signature Authorization and Electronic Signatures for MMARS Transactions Policy outlines what’s required to delegate signature authorization and to use electronic signatures for MMARS documents within the accounting system. Once the department head has delegated this authority, your agency’s department security officer must enter the MMARS transaction document, UDOC, to grant this level of authorization.
NOTE: Without re-approval, anyone who has previously received signatory authority will automatically lose it after 30 days of you assuming office.
Stacy Hoag, CTR’s Enterprise Relationship Manager, serves ready to speak or meet with you and members of your leadership team to explain these key policies to you in greater detail and to help set your agency up to comply with these policies.