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Fiscal Year Memo 2024-12: 2023 Tax Reporting and Year End Processing

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Electronic 2023 Form W-2s will be available in January only to employees who go paperless through HR/CMS. Employees going paperless will receive an email in early January when their electronic W-2 is available.

The paper Form W-2 will be postmarked by January 31, 2024, and paper Form 1095-C will be postmarked by March 1, 2024, and mailed to the employee’s home address. All undeliverable forms will be returned to CTR for disposal.

The Office of the Comptroller (CTR) requests that departments encourage all employees to go paperless for their W-2 and 1095-C forms. Electronic forms reduce the risk of forms being lost or stolen via deliverable mail and reduce the cost of printing and mailing over 95,000 forms. Employees may request
paperless receipt of Forms 1095-C and W-2 online through HR/CMS self-service. Even if your department does not use self-service time and attendance, all employees have access to self-service in HR/CMS. Employees should be notified as soon as possible that the deadline to update their consent to receipt of
paperless forms is January 1, 2024.