P‑Card Compliance Tips for Departments
The Commonwealth Procurement Card (P-Card) Program simplifies and expedites departmental purchases for incidental, travel and emergency needs. P-Cards provide streamlined payment entry and disbursement processing. Each department’s Chief Fiscal Officer oversees P-Card usage, ensuring that authorized users receive proper training.
As part of the annual Internal Control Certification (ICC) process, departments certify compliance with payment policies, job aids and training materials. Regular audits are conducted on P-Card purchases, with common issues including missing original receipts and improper payment of sales tax on tax-exempt purchases.
Action Steps:
- If your department uses the P‑Card, ensure your internal controls, daily operations, and monitoring procedures explicitly include the P‑Card policy and training materials
- For every P-Card transaction, confirm there is an original receipt and that no sales tax was charged on tax-exempt purchases
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