The Key Contact Listing Form
- If there are no changes, the first line on the form should be checked and the form signed by the department head.
- If there are changes, please check the second line on the form. Please include the name and the email address of the individual at the agency who can complete the Key Contact Update Form(s). The department head along with the Key Contact Designee will be required to review and sign the Key Contact Update Form(s).
Mosaic Security Certification
- To be reviewed and completed by the department head. This certification must be signed by the department head, attesting their responsibilities as receiving Mosaic security in relation to your role as a department head.
The Key Contact Update Form
Each Department designates individuals to represent their agency regarding business with the Office of the Comptroller. We notify these people about new developments or requirements in state finance law, regulations, or policy.
This form is optional and is only needed if there are updates, which will be noted in Envelope 1. Once the form is completed it will be sent to the designee(s) for review and signature. It will then move onto the department head for review and signature.
Please designate or confirm the following individuals using this form.
- Department Head (yourself)
- Chief Fiscal Officer
- General Counsel
- Department Security Officer
- Internal Control Officer
- Payroll Director
- Mosaic Liaison
- Generally Accepted Accounting Principles (GAAP) Liaison
- Single Audit Liaison
- Security Officer
- Backup Security Officer
View descriptions of the above roles.
Instructions and a video webinar are available for this process at the CTR Intranet Electronic Signatures page [MAGNet or Commonwealth-issued VPN required].
NOTE: Appointments to these key contact roles cannot be made to contractors, contract employees, non-employees, and should not be shared among multiple departments.
The form also asks for two key points-of-contact for two-way communications with the BEST Program.
- BEST Chief Point of Contact for Agency
For communications, coordination of meetings, information dissemination, and on-going feedback. This point-of-contact (POC) would be CC’ed on any communications sent to the Technical POC or other agency staff working with the Project.
- BEST Technical Point of Contact
For coordination of input on items such as your agency’s software applications and interfaced data, other data exchanges, business intelligence/analytics, and reporting needs, impacts on agency systems, operational protocols, and security concerns.
The security approval certifies that department heads have reviewed and approved enterprise system security reports.
Within 30 days of assuming the position, each new department head must conduct a security approval. The form will first go to your designated Department Security Officer for review and approval. If you have questions regarding the form, please speak with your designated Department Security Officer.
Once you have conducted this review, certify, sign, and return the Department Head Approval of Statewide Enterprise Systems Security Access Form, which the Office of the Comptroller will make available to you through DocuSign.
View our CTR Statewide Enterprise Systems Security Policy for more information.
