The Office of the Comptroller’s Non-Tax Revenue Team has the expertise and programs that enable Commonwealth of Massachusetts departments to maximize revenue collection, efficiently execute accounting and reconciliation tasks, and facilitate accurate and timely reporting.
The Billing and Accounts Receivable Subsystem of MMARS (commonly known as “BARS”) is a revenue management tool that enables billing and collection functions in accordance with 815 CMR 9.00. When departments enter a RE (receivable event transaction), the system generates a bill or statement for goods or services. When payment is received, the system records the payment and relieves the receivable in MMARS. If payment is not received, the system tracks delinquent accounts and automates the dunning cycle. After 120 days, the account is eligible for the intercept process or may be referred to debt collection.
Get started by emailing [email protected].
MassPays is a payment option that may be leveraged by departments that implement the Billing and Accounts Receivable Subsystem of MMARS (commonly known as “BARS”). MassPays enables BARS customers to pay online with credit, debit, or ACH rather than mailing a check. The customer enters the Vendor Code (VC) and an ePayment ID from their BARS billing invoice or statement. The system will display all outstanding receivables to the customer. The customer can select individual or all receivables for payment. When payment is received, the system records the payment and relieves the receivable in MMARS.
Get Started and Contact [email protected] for details.
Lockbox can be an effective way to collect payments. Checks are sent to the Bank of America (BOA) lockbox facility and deposited, imaged with the option of sending a MMARS file for Cash Receipt (CR) document. Get Started and Contact [email protected] for details.
There are two types of lockboxes, a MMARS Billing Coupon lockbox and an image and deposit lockbox. The lockbox contract is managed by the Office of the Treasury; they approve all new lockbox requests. The Non-Tax Revenue Team assists in implementation.
The BOA lockbox will image and deposit the check and a MMARS specific Coupon. The data taken from the coupon will be used for a MMARS file that will create a CR referencing your MMARS Receivable Modification (RE) document. All images are available in Cashpro (Bank of America Online Banking).
The BOA lockbox will image and deposit all checks received (no Coupons). You can select to have a MMARS file to generate CRs without a RE reference. The CR will move funds from your MMARS sweep to your MMARS allocation account. All Images are available in Cashpro (Bank of America Online Banking).
The Office of the Comptroller provides RevUp, a suite of tools including Electronic Revenue (eRev) Services, Intercept, and Debt Collection Services, to help Commonwealth of Massachusetts departments and other public entities enhance their revenue.
CTR procures and manages a number of statewide contracts that enable departments to accept electronic payments and address associated data security requirements.
VISIT PAGEIntercept is a systematic process that matches Commonwealth payments to eligible delinquent debt of individuals and corporations to assist with revenue recovery collections.
VISIT PAGEMaximize your organization’s revenue with third-party debt collection agencies.
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