COVID-19 Revenue and Grants Policy
Updated: Oct 5, 2020
Executive Summary This memo sets forth the Office of the Comptroller (CTR) accounting policy for COVID-19 related revenue and grants. COVID-19 related revenue and grant transactions will post to a separate MMARS sub-fund. The sub-fund will have the code: COVD. This policy is effective immediately and applies to all COVID-19 related revenue and grants. CTR is implementing this policy in anticipation of state and federal reporting requirements relative to COVID-19 related expanded revenue. As described in more detail below, departments will continue to follow the current grant set up process for new COVID-19 related grants, but they must include the code COVD in the subject line of COVID-19 related email correspondence with CTR and ANF. In addition, CTR plans to segregate COVID-19 related increases to existing grants in the COVD sub-fund. Departments that receive a COVID-19 related award increase to an existing grant should request a new appropriation from ANF for the COVID-19 related award and create a Major Program and Program for the COVID-19 related portion of the award. This policy is in addition to CTR’s COVID-19 related Payment Coding policy, dated March 27, 2020, which remains effective for all payments regardless of funding source. The policy can be reviewed here.