Resources for vendors to the Commonwealth

Electronic signatures for Forms W-9s and EFTs for non-Executive departments

To make processing easier and more efficient, the Office of the Comptroller is now processing Forms W-9 and Electronic Fund Transfer (EFT) Forms through DocuSign with Non-Executive departments. Other forms will be made available at a later date.

Browser compatibility:

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Google Chrome users should right-click, select 'Save Link As', and select 'Keep' from the notification that pops up.
Microsoft Internet Explorer is no longer supported.

Instructions and FAQ

Job Aids

NEW: Acceptance of Standard Contract Form, Contractor Authorized Signatory Listing through Adobe Sign

The Office of the Comptroller (CTR) now accepts electronic submissions of the Standard Contract Form and the Contractor Authorized Signatory Listing though Adobe Sign.

Departments that have been granted access to Adobe Sign by the Executive Office of Technology and Security Services (EOTSS) will be able to take advantage of new digital workflows set up by CTR.

Please note: CTR will continue to accept scanned (paper) copies of the Standard Contract Form and CASL.

Job Aid: Adobe Sign Standard Contract Form (For Vendors)

VendorWeb

Using VendorWeb, vendors to the Commonwealth of Massachusetts can easily and quickly access their payment information - view scheduled payments, view payment history, and read news and updates of interest to vendors.

COMMBUYS

COMMBUYS is the official procurement record system for the Commonwealth of Massachusetts' Executive Departments. COMMBUYS offers free internet-based access to all public procurement information posted here in order to promote transparency, increase competition, and achieve best value for Massachusetts taxpayers.

Form 1099

Vendors can access their Form 1099 through VendorWeb. View frequently asked questions about the Form 1099.

Department contact list

Contact the department you do business with for vendor codes, payments, or account changes.

Forms for Vendors

Change in Contractor Identity Form (5/23/2005)
Instructions for Standard Contract Form (06/30/2020)
Standard Contract Form (06/30/2020)
Commonwealth Terms and Conditions (10/25/2019)
Commonwealth Terms and Conditions For Human and Social Services (10/25/2019)
FAQ: Updates to Standard Contract Form and Terms and Conditions (10/25/2019)
Commonwealth Terms and Conditions for Information Technology Contracts (06/30/2020)
FAQ: Commonwealth Terms and Conditions for Information Technology Contracts (10/06/2020)
Contractor Authorized Signatory Listing Form (9/21/2017)
Electronic Funds Transfer (EFT) Sign-up Form - Contact the Department you do business with.
Employment Status Form (11/1/2005)
Prompt Pay Discount Form (3/14/2007)
Settlement and Release Form (2/22/2005)
Subsidy Agreement (10/1/2014)
Form W-9 (3/5/2020)

Historical Terms and Conditions

Commonwealth Terms and Conditions (6/15/2004)
Commonwealth Terms and Conditions for Human and Social Services (6/15/2004)