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Fiscal Year Memo 2024-18: Department Head Annual Review and Approval of Statewide Enterprise Systems

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Annually, department heads must review and confirm: (1) the employees they have authorized to access, process, and approve transactions within the Commonwealth’s enterprise systems on their behalf; and (2) any other individual(s) from their agency who are authorized to obligate and expend funds (execute contracts, approve payroll, incur obligations, authorize payments, etc.) on behalf of the department head, even if those individuals do not directly access the enterprise systems (i.e., they do not access MMARS to execute a transaction but instead may sign a document externally to approve an expense, obligation, receipt, or other transaction). This is because, in addition to being the Commonwealth’s financial system of record, MMARS is also the repository of information about who has delegated department head signatory authorization (DHSA).

This certification must be completed and returned to the Office of the Comptroller before the last business day of the fiscal year, which will be Friday, June 28, 2024, this year.