Updating Internal Controls for the Mosaic Transition
With the transition from MMARS to the new enterprise accounting system, Mosaic, departments should develop a plan to:
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update the central repository of internal controls;
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integrate the new guidance into daily operations for all employees and roles;
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ensure employees participate in appropriate role-based training; and
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monitor and verify ongoing compliance.
PowerDMS is the official repository for the Office of the Comptroller policies, job aids, statewide learning materials, the Expenditure Classification Handbook, and the Revenue Handbook. Ensure that your Mosaic users have access to both the CTR Intranet and PowerDMS and are actively using these resources in their daily work.
Action Steps:
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Department Internal Control Officers, Chief Financial Officers, General Counsel, and senior leadership should collaborate to update internal controls with Mosaic content.
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Document how your department is integrating CTR guidance into workflows and how that guidance is communicated to staff.
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Engage managers to document updates during routine staff meetings and other communications to demonstrate monitoring, training and implementation.
Stay current by reviewing Mosaic Monday emails and the CTR Weekly Update. Visit the Mosaic Resource Library [MAGNet or Commonwealth-issued VPN required] for guidance on navigating the transition. Check back often for new content.
Bookmark our CTR Compliance Corner as your one-stop shop for alerts and success factors that you can integrate into your daily operations to keep you safe on your mission.