Payments
Resources to assist and educate departments with managing all payments issued through MMARS.
Expenditure Classification Handbook
Prior Year Deficiencies
Procurement Cards (P-Cards)
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Procurement Cardholder Setup Form (10/29/2008)
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Procurement Card Company Setup Form (10/29/2008)
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Procurement Card Use Employee Agreement (10/29/2008)
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Procurement Card Expenditure Log (7/2/2020)
Prompt Pay Discounts
Departments that are now negotiating new contracts should take advantage of the MMARS feature of automatically calculating prompt pay discounts. This valuable cost-saving enhancement in MMARS stores the vendor's discount terms on the encumbrance document, which will copy forward to the payment document and automate the calculation and payment process. This feature provides the departments the means to monitor their bill-paying practices and take full advantage of discount opportunities. The Commonwealth's goal of consistent timely bill paying via Electronic Funds Transfer (EFT) should give you leverage in negotiating discounts.
MMARS gives departments the ability to enter discount-pricing terms (percentages) that will automatically calculate discounted payment programs. The system also maintains discount history, and can identify missed discount opportunities. Please review your existing policies and procedures related to vendor discounts, and look for ways to leverage the MMARS functionality. For more information on Prompt Pay Discounts, please consult the Applying Discounts Job Aid for how to set this up in MMARS.
Please also see the Prompt Payment Discounts Policy for more information.