W-2 Information for Employees

Resources to help employees of the Commonwealth of Massachusetts receive and understand their year-end Form W-2 

W-2 Form Instructions for 2020


Go Paperless

State employees can suppress their paper W-2 and 1095-C through HR/CMS Self-Service Time and Attendance.

Remind co-workers that going paperless helps employees get their forms faster, and is more secure. In addition, this saves the Commonwealth money and is environmentally friendly.

When will I get my W-2?

For employees who do not elect to suppress their paper W-2. the Internal Revenue Service (IRS) requires paper W-2 forms to be in the mail by January 31. Generally, CTR begins mailing the week of Dr. Martin Luther King, Jr. Day.

Undeliverable paper W-2 Forms are sent to CTR where, per IRS general instructions, they are stored until April 15 of the current tax year. After that date they will be destroyed.

What if I worked for more than one department?

Employees with jobs spanning more than one department will receive a single Form W-2 if all earnings were paid against a single Employee ID. W-2s are based on Employee ID, not Employee Record Number.