Forms

Budgets

Capital Expenditure Correction Approval Form  (4/10/2017)

Operating Transfer (OT) Request Form (1/25/2017)

Prior Appropriation Continued (PAC) Request Form (4/20/2017)

  

Capital Programs

Capital Program Set-Up Form    (4/24/2012)

 

Contracts

ARRA Performance and Reporting Requirements (8/11/2009)

Change in Contractor Identity Form (5/23/2005)

Chargeback Department Authorization Form  (6/14/2005)
Instructions for Standard Contract Form (10/28/2019)

Standard Contract Form  - [.docx version] (10/28/2019)

Commonwealth Terms and Conditions (10/25/2019)

Commonwealth Terms and Conditions For Human and Social Services (10/25/2019)

FAQ: Updates to Standard Contract Form and Terms and Conditions (10/25/2019)

Contractor Authorized Signatory Listing Form  (9/21/2017)

Contractor Certification Form, (Executive Order 481) (1/24/2008)

Employment Status Form  (11/1/2005)

Encumbrance/Contract Transmittal Form  (4/22/2019)

Interdepartment Service Agreement Form (ISA)   (10/6/2005)

MMARS Document Records Management/Signature Authorization Form  (6/15/2004)

Open Order Request for Approval  (6/15/2004)

Purchase Order For Commodities And/Or Services Form 

AGO Review Form for Attorneys Providing Legal Services (12/2/2014)

Review and Approval Process for Legal Services Contracts (12/2/2014)

Settlement and Release Form  (2/22/2005)

Subsidy Agreement Form  (10/1/2014)

W9 Form  (4/9/2009)

Historical Terms and Conditions

Commonwealth Terms and Conditions  (6/15/2004)

Commonwealth Terms and Conditions for Human and Social Services  (6/15/2004)

 

Federal Grants and Cost Allocation

CD Form 4/12/2007

Federal Draw Book Entry Form  (3/27/2007)

Federal Grant Charge (CH) Request  (3/22/2017)

Federal Grants Revenue Pushback Template   (3/13/2017)

Federal Manual Draw Request Form  (3/22/2017)

Federal Grants Setup Form (3/29/2017)

Notice of Application of a Federal Grant Form (12/16/2016)

 

GAAP

GAAP Electronic Filing Instructions and Form (7/18/2007)

 

Interface

Interface Request Form  (4/5/2016)

Non-Tax Revenue

Intercept Web Application Contact/Accounting Form (10/29/2014)

Commonwealth Intercept Web Application Security Access Request Form (10/29/2014)

NT1 Document Approval Request Form (6/26/2014)

Receivable Modification Request Form  (5/16/2019)

W9 Form  (4/9/2009)

Write-Off Request Form  (9/25/2018)

 

Other 

Key State Finance Law Compliance Responsibilities  (10/8/2004)

Table Change Request Form (10/19/2016)

Payee (Vendor and Customer)

Commonwealth Terms and Condition  (6/15/2004)

Commonwealth Terms and Conditions for Human and Social Services  (6/15/2004)

Electronic Funds Transfer (EFT) Sign-up Form - Contact the Department you do business with.  

W9 Form  (4/9/2009)

Payments

Electronic Funds Transfer (EFT) Sign-up Form - Contact the Department you do business with.  

Employee Reimbursement Form  (1/5/2009)

Prior Year Deficiency Appropriation Management (4/17/2012)

Procedures for Payroll Deficiencies (4/17/2012)

Procurement Cardholder Setup Form  (10/29/2008)

Procurement Card Company Setup Form   (10/29/2008)

Procurement Card Use Employee Agreement  (10/29/2008)

Prompt Pay Discount Form  (3/14/2007)

Settlement and Release Form  (2/22/2005)

W9 Form  (4/9/2009)

 

Payroll and LCM

Change of Existing Garnishment Form (9/28/2004)

Commonwealth Terms and Conditions  (6/15/2004)

Discontinuation of PDA Form (9/28/2004)

Electronic Funds Transfer (EFT) Sign-up Form - Contact your Department Payroll Director.  

Employee Non-Cash Parking Benefit HR/CMS Selection Form   (1/15/2010)

Employee Payroll Garnishment Full Payment Request Form (9/28/2004)

Employee Reimbursement Form  (01/05/2009)

Employment Status Form  (11/1/2005)

Federal Tax Refund Request Form (9/28/2004)

Garnishment Data Input Form (9/28/2004)

Medicare Tax Refund Request Form (8/9/2018)

Payroll Authorization for Direct Deposit into Employee's Account (6/11/2015)

Payroll Deduction Authorization ( PDA) (5/10/2007)

Payroll Expenditure Approval Form  (1/18/2017)

Payroll Public Records Exemption Form  (2/6/2012)

Payroll Refund Receipt Voucher Form  (9/23/2013)

Request for 1095C Form (2/22/2016)

Request for W-2C Form (2/22/2016)

Request for Stop & Reissue Employee Payroll Check (7/14/2016)

Request to Stop & Reverse Employee Payroll Direct Deposit (10/11/2018)

Standard Contract Form (6/27/2011)

State Tax Refund Request Form (9/28/2004)

TSA 403B Salary Reduction Form (10/17/2016)

 

Printable  Documents

AD - Nightly Summary Document of Disbursements Document (7/6/2004)

BA - Bond Authorization Document (7/7/2004)

BGCN - Central Expense Document (7/7/2004)

BGCP - Capital Spending Expense Document (7/2/2004)

BGCS - Central Subsidiary Expense Document (7/2/2004)

BGDN - Departmental Expense Document (7/2/2004)

BGDR - Departmental Revenue Document (7/6/2004)

BGDS - Departmental Subsidiary Expense Document (7/2/2004)

BGPR - Project Budget Document (7/2/2004)

BGRE - Phase Specific Reimbursable Document (7/2/2004)

BGRG - Grant Reimbursable Document (7/2/2004)

BGRN - Central Revenue Document (7/2/2004)

BGTS - Document (7/2/2004)

CA - Cost Allocation Document (7/6/2004)

CD - Cash Deposit Document (7/6/2004)

CEC - Commodity-Based Encumbrance Correction Document (7/2/2004)

CH - Project Charge Document (7/7/2004)

CL - Non-Accounting Reminder For Collection Document (7/6/2004)

CR - Cash Receipt Document (7/6/2004)

CT - Contract Document (7/2/2004)

DC - Disbursement Cancellation Document (7/6/2004)

DEPTE - Employee Event Accounting Document (7/6/2004)

EA - Expenditure For Advance Document (7/2/2004)

EAV - Encumbrance For Advance Document (7/6/2004)

EDPM - Pay Event Specific Distribution Profile Mgt Document (7/6/2004)

EEAF - Employee Information Document (7/7/2004)

EFT - Electronic Funds Transfer Document (7/6/2004)

EMTL - Employee Information Document (7/6/2004)

EPPA - Employee Pay Period Accounting Information Document (7/6/2004)

ER - Expenditure Refund Document (7/7/2004)

EX - Expenditure Correction Document (7/6/2004)

FA - Fixed Asset Acquisition or Betterment Document (7/6/2004)

FC - Cancellation of a Fixed Asset Document (7/6/2004)

FD - Disposition of Fixed Asset Document (7/6/2004)

FE - Depreciation of Individual Fixed Asset Document (7/6/2004)

FI - Increase or Decrease of a Fixed Asset Document (7/6/2004)

FM - Fixed Asset Modification Document (7/6/2004)

FP - Change Selling Price of Fixed Asset Document (7/6/2004)

FT - Fixed Asset Transfer -Document (7/6/2004)

FX - Convert Type of Fixed Asset Document (7/6/2004)

GAE - General Accounting Encumbrance Document (7/2/2004)

GAEC - General Accounting Encumbrance Correction Document (7/6/2004)

GAP - General Accounting Pre Encumbrance Document (7/2/2004)

GAX - General Accounting Expenditure Document (7/6/2004)

GX9 - Summary Payment Voucher Document (7/6/2004)

IE - Intergovernmental Encumbrance Document (7/2/2004)

IET - Internal Exchange Transaction Document (7/6/2004)

INP - Incidental Payment Document (7/7/2004)

IT - Intercept Transfer Document (7/7/2004)

ITA - Internal Transaction Agreement Document (7/7/2004)

ITI - Internal Transaction Initiator Document (7/7/2004)

LA - Local Aid Document (7/7/2004)

LARQ - Labor Cost Redistribution Request Document (7/7/2004)

LDPM - Labor Distribution Profile Management Document (7/7/2004)

MA - Master Agreement Document (7/2/2004)

MD - Manual Disbursement Document (7/7/2004)

MDEPTE - Employee Event Account, Mass Change Document (7/7/2004)

OT - Operating Transfer Document (7/7/2004)

PALT - Payroll Alternative Accounting Information Document (7/7/2004)

PC - Document (7/2/2004)

PH - Payroll Hold - Document (7/7/2004)

PMTL - Position Maintenance Interface Document (7/7/2004)

POAA - Position Authorized Accounting Information Document (7/7/2004)

PRC - Commodity-Based Payment Request Document (7/7/2004)

PREXP - Employee Payroll Document (7/7/2004)

PRLDE - Document Error Reallocation Document (7/7/2004)

PRM - Matching PR-Normal Document (7/2/2004)

PRN - Payment Request Document (7/7/2004)

PRRV - Payroll Refund Of Receipt Voucher Document (7/7/2004)

RA - Request For Advance Document (7/7/2004)

RE - Receivable Document (7/7/2004)

RF1 - Revenue Refund Payment Document (7/7/2004)

RF3 - Summary Revenue Refund Document (7/7/2004)

RIN - Vendor Invoice for Ready/Recurring Payments Document (7/7/2004)

RPO - Recurring Purchase Order Document (7/2/2004)

RQS - Standard Requisition Document (7/2/2004)

RT - Receipt Of Trust (Higher Ed Only) Document (7/7/2004)

TD - Treasury Disbursement Document (7/7/2004)

TT - Treasury Transaction Document (7/7/2004)

TV - Trust Voucher Document (7/7/2004)

VCC - Vendor/Customer Creation (7/2/2004)

VCM - Vendor/Customer Modification (7/2/2004)

WO - Write Off Document (7/7/2004)

WR - Warrant Check Document (7/7/2004)

 

Security 

Annual Department Head Certification  (3/24/2017)

Checklist for New Department Heads   (8/2/2018)

Contractor Access Request Form  (10/26/2017)

Contractor Acknowledgment Form  (3/24/2017)

Department Head Annual Approval of Statewide Enterprise Systems Security (6/1/2018)

Department Head Certification (10/20/2005)

Department Security Officer Annual Review of Statewide Enterprise Systems Security  (11/27/2017)

Designation of Department Security Officer  (3/13/2019)

Key State Finance Law Compliance Responsibilities (10/8/2004)

MMARS Document Records Management/Signature Authorization Form  (6/15/2004)

MMARS Security Request  (4/6/2011)

Multiple Contractor Request Form (3/24/2017)

PartnerNet Security Form (2/16/2017)

PayInfo Administrator Form  (1/16/2008)

 
 
 
 
 
 
 
 
 
 
 
 
 

COMPTROLLER OF THE COMMONWEALTH OF MASSACHUSETTS

Andrew W. Maylor

1 Ashburton Place, 9th Floor, Boston MA 02108

comptroller.info@mass.gov

For your protection, please do not email personal information (e.g. Social Security Number, Bank Account Number, Passwords).

For assistance, please call us at

617-727-5000

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